Payroll Processing & Recording

Services /

Accurate payroll entries for clean books, compliant reporting, and true labor cost visibility

Payroll is one of the most sensitive and error-prone areas of bookkeeping. As a Certified QuickBooks ProAdvisor and Public Finance Accountant, I ensure your payroll is processed correctly, recorded accurately, and reconciled every month — so your financial statements stay reliable and audit-ready.

Whether you run payroll weekly, bi-weekly, or monthly, this service keeps your staff paid on time and your books fully aligned with payroll activity.

What This Service Includes:

Employee & Contractor Payroll Processing

Complete payroll runs for W-2 employees & 1099 contractors

Calculation of hours worked, overtime, PTO, and bonuses

Tax withholding, deductions, and employer contributions

Direct deposit setup & pay schedule management

Accurate Payroll Journal Entries in QuickBooks

Posting of each payroll cycle to the correct expense accounts

Allocation of wages, taxes, employer contributions, and benefits

Department, class, or job-level allocation (if required)

Deductions, Benefits & Accruals Tracking

Health insurance & retirement contribution tracking

PTO, sick leave, and vacation accrual updates

Accurate year-end liability balances

Payroll Liability Reconciliation

Monthly reconciliation of payroll tax liabilities

Verification of payments for federal, state, and local taxes

Ensuring all payroll-related expenses match QuickBooks records

Why Payroll Processing & Recording Matters

Payroll is more than paying employees — it's a critical part of accurate bookkeeping.

Proper payroll management helps you:

Prevent overstated or understated labor expenses

Ensure tax filings and reports match your books

Reduce audit risks and compliance errors

Get accurate job costing and project profitability

Maintain clean, complete employee payment histories

A single payroll error can affect taxes, reporting, and labor cost analysis. This service keeps everything clean, clear, and compliant.

Monthly Deliverables

Every month, you will receive:

Correctly recorded payroll journal entries

Reconciled payroll liability accounts

Updated PTO, deductions, and benefit accruals

Clean payroll expense allocation (department/class/job optional)

Payroll summary report (optional add-on)

$ Pricing

Starting at $50/month

Final pricing depends on:

Number of employees

Payroll frequency (weekly, bi-weekly, monthly)

Benefits and deduction complexity

Contractor volume

State & local tax requirements

➡ A tailored estimate is provided during your consultation.

Before You Purchase!

We work closely with a limited number of clients to ensure top-quality service. Please book a meeting with ProAdvisor before purchasing — we’ll review your needs and tailor the setup to your business.

🕒 Who This Service Is Ideal For

Small & medium-sized businesses

Contractors and construction firms

Nonprofits with grant or fund payroll tracking

E-commerce businesses with mixed employee/contractor teams

Real estate, consulting, and service-based companies

Any business wanting clean, compliant payroll data in QuickBooks

🛡️Our Satisfaction Guarantee & Ongoing Support

Your success in QuickBooks is our priority.
We stand behind our work with a 100% satisfaction guarantee — if something isn’t set up correctly or as promised, we’ll fix it at no additional cost.

Your payroll will be:

Calculated correctly

Recorded correctly

Reconciled monthly

Audit-ready

Fully aligned with QuickBooks

If you notice any classification or reconciliation error, it will be corrected immediately at no charge.

How Payroll Processing Works

We make getting started with QuickBooks simple and stress-free. Here’s what happens after purchasing:

Consultation & Onboarding

We discuss your pay schedule, employees, contractor structure, and benefits setup.

Payroll Setup or Review

We verify your payroll system (QuickBooks Payroll, Gusto, ADP, Paychex, etc.) to ensure proper mapping.

Payroll Run & Recording

Payroll is processed, verified, and posted accurately into QuickBooks.

Liability Reconciliation

All tax and benefit liabilities are checked and matched to payments.

Monthly Review & Support

You receive ongoing payroll-related support and month-end reporting.

Why Businesses Choose Us

We specialize in professional QuickBooks setup and customization for small and growing businesses. As a Certified QuickBooks ProAdvisor, we combine technical expertise with real-world bookkeeping experience to deliver a QuickBooks file that’s accurate, organized, and built for your business goals.

What makes us different

We Are Best Available

With over 15 years of certified QuickBooks ProAdvisor experience, we deliver tailored accounting/bookkeeping services that eliminate manual errors and scale with your business. Unlike generic consultants, we specialize in industry-specific customizations (retail, real estate construction, nonprofits, e-commerce, etc.), ensuring your chart of accounts, items, and reports match your exact workflow from day one.

Certified QuickBooks Expertise

Specialized in payroll mapping, reporting accuracy, and proper reconciliation.

Number of Sources in Industry

We are trusted by 200+ businesses across the U.S.A. & Canada and hold Intuit Premier Reseller status. Our team includes Certified QuickBooks Proadvisors, Public Finance Accountant, and integration specialists for apps like Shopify, Bill.com, Expensify, and TSheets. This multi-disciplinary expertise means you get one-stop solutions—no juggling multiple vendors.

Multi-System Support

Gusto, ADP, QuickBooks Payroll, Paychex, Rippling, and more.

Secure Data Handling

You never need to share full login credentials; work is performed through secure accountant access and industry-standard practices.

Fast Turnaround & Clear Communication

Quick responses via email, chat, or scheduled calls. Typical within 24 hours.

Accurate Mapping & Compliance

Every payroll entry is correctly allocated across wages, taxes, benefits, and liabilities

Secure Access

Processed with secure Accountant User Access — no password sharing.

Industry Expertise

We support retail, construction, real estate, nonprofits, e-commerce, and service-based businesses.

Result

A QuickBooks system that saves time, improves reporting accuracy, and gives you confidence in your financials.

Testimonial