Monthly Bookkeeping and Reconciliation

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Monthly Bookkeeping & Reconciliation

Accurate, reliable monthly bookkeeping that keeps your business audit-ready year-round

As a Certified QuickBooks ProAdvisor and Public Finance Accountant, We provide dependable monthly bookkeeping and reconciliation services for small & medium-sized businesses, accounting firms, and nonprofit organizations across the USA & Canada.
If you want clean, consistent financials every month — without the stress — this service gives you complete clarity, accuracy, and peace of mind.

Core Monthly Bookkeeping Services includes:

Transaction Management

  • Categorization of income & expenses
  • Recording bills, payments, deposits, and sales
  • Vendor & customer profile maintenance

Accounts Payable & Receivable Management

  • Accounts payable tracking
  • Due-date reminders and vendor & customer reconciliation
  • Customer invoicing and accounts receivable follow-ups

Monthly Reconciliations

  • Bank & credit card reconciliation
  • Loan and liability account tracking
  • Matching statements to QuickBooks without errors
  • vendor & customer ledger reconciliation

General Ledger Review & Month-End Close

  • Ledger audits for misclassifications
  • Adjusting journal entries
  • Month-end closing procedures

Financial Reporting

  • Monthly Profit & Loss
  • Balance Sheet
  • Statement of Cash Flows
  • Notes explaining variances or unusual activity

Inventory, COGS & Job Costing

  • Inventory tracking
  • Cost of goods sold setup and adjustments
  • Job & project-level profitability

QuickBooks Optimization

  • QuickBooks Desktop → QuickBooks Online migration
  • Automation setup (bank rules, recurring entries, connected apps)
  • Workflow enhancements

Year-End Support

  • Year-end closing
  • CPA-ready financial package
  • Taxes preparation guidance (if applicable)
Why Choose Monthly Bookkeeping?
Accurate bookkeeping is essential — not optional. When your books are maintained monthly, you get:

Business Benefits

  • Accurate, real-time financial reports
  • Confident decision-making
  • No surprises at tax time
  • Easier loan applications & financial reviews
  • Better cash flow visibility
  • Cleaner books for your CPA or auditor
When bookkeeping is consistent, your entire financial workflow becomes smoother, faster, and more reliable.

Monthly Deliverables

Every month you receive:
  • Reconciled Profit & Loss and Balance Sheet
  • Cash flow summaries and variance explanations
  • Secure folder with receipts, ledgers, and reconciliation worksheets
  • Email support for bookkeeping-related questions
  • Quarterly review call (optional add-on)
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QuickBooks Setup & Customization Plans

     Get your QuickBooks fully tailored to your business — from customer and vendor setup to advanced reporting and project tracking.

     Select a package that fits your workflow and start managing your books smarter.

Essentials Package

QuickBooks Essentials setup for small businesses u0026 freelancers

$100

/One Time

  • Complete setup of QuickBooks Essentials
  • Chart of Accounts 
  • Customers & vendors setup for seamless transactions
  • Products & services items organized for accurate invoicing & reporting
  • Expense & income categorization
  • Sales channel & bank connection
  • Sales Tax Setup
  • Custom-Branded Invoice Template with Your Company Logo
Talk to a ProAdvisor First

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Popular

Plus Package

Advanced QuickBooks setup for growing businesses

$150

/One Time

  • Everything in Essentials Package
  • Complete setup of QuickBooks Plus
  • Purchase Order setup and customization to track inventory movement and vendor orders
  • Inventory management setup
  • Advanced account categorization
  • Custom budgeting & forecasting setup
  • Enhanced invoice & sales form design
  • Automated workflows configuration
  • Customize reports tailored to business needs
Talk to a Proadvisor First

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Advance Package

Full QuickBooks customization with advanced reporting u0026 automation

$250

/One Time

  • Everything in Plus Package
  • Complete setup of QuickBooks Advance Plan Subscription
  • Classes & Locations setup
  • Projects & job costing configuration
  • Advanced report & dashboard customization
  • Data integrations (Excel, 3rd-party apps)
  • Workflow automation & approvals
  • Post-setup review & optimization
Talk to a ProAdvisor First

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Before You Purchase!
We work closely with a limited number of clients to ensure top-quality service. Please book a meeting with ProAdvisor before purchasing — we’ll review your needs and tailor the setup to your business.

🕒 Who This Service Is For

  • Small businesses needing consistent, reliable bookkeeping
  • Nonprofits needing compliant, audit-ready books
  • Accounting firms outsourcing monthly bookkeeping
  • E-commerce stores with multi-channel transactions
  • Real estate, construction, or service-based companies needing project costing
  • Growing businesses that want accurate financials year-round
🛡️Our Satisfaction Guarantee & Ongoing Support

Your success in QuickBooks is our priority.
We stand behind our work with a 100% satisfaction guarantee — if something isn’t set up correctly or as promised, we’ll fix it at no additional cost.

Your financials will be:

  • Accurate
  • Reconciled
  • Up-to-date
  • Backed by documentation
  • Ready for CPA review anytime
If anything is not classified or reconciled correctly, we fix it at no extra charge.
How Monthly Bookkeeping Works
We make getting started with QuickBooks simple and stress-free. Here’s what happens after purchasing:
Discovery & Free Consultation

We discuss your business type, accounts, monthly workload, and reporting needs.

System Setup & Access

You grant secure Accountant-User Access — no sharing passwords.

Monthly Bookkeeping Workflow Begins

Transactions are categorized, reconciled, and reviewed every month.

Monthly Reporting Package Delivered

Includes financial statements, notes, and supporting documents.

Quarterly or Monthly Review Call (Optional)

We discuss performance trends and answer your bookkeeping questions.

Why Clients Choose Us

We specialize in professional QuickBooks setup and customization for small and growing businesses. As a Certified QuickBooks ProAdvisor, we combine technical expertise with real-world bookkeeping experience to deliver a QuickBooks file that’s accurate, organized, and built for your business goals.

What makes us different

We Are Best Available

With over 15 years of certified QuickBooks ProAdvisor experience, we deliver tailored accounting/bookkeeping services that eliminate manual errors and scale with your business. Unlike generic consultants, we specialize in industry-specific customizations (retail, real estate construction, nonprofits, e-commerce, etc.), ensuring your chart of accounts, items, and reports match your exact workflow from day one.

Certified QuickBooks Expertise

Trained and Certified by Intuit as a QuickBooks ProAdvisor — with over 15 years of accounting and training experience.

Number of Sources in Industry

We are trusted by 200+ businesses across the U.S.A. & Canada and hold Intuit Premier Reseller status. Our team includes Certified QuickBooks Proadvisors, Public Finance Accountant, and integration specialists for apps like Shopify, Bill.com, Expensify, and TSheets. This multi-disciplinary expertise means you get one-stop solutions—no juggling multiple vendors.

Bespoke Setup

We don’t use one-size-fits-all templates — every setup is tailored to your industry, workflow, and reporting needs.

Secure Data Handling

You never need to share full login credentials; work is performed through secure accountant access and industry-standard practices.

Fast Turnaround & Clear Communication

Quick responses via email, chat, or scheduled calls. Typical within 24 hours.

Accurate, Transparent Work

All entries follow proper accounting standards and reconciliation practices..

Scalable Options

Your plan grows with your business.

Industry Expertise

We support retail, construction, real estate, nonprofits, e-commerce, and service-based businesses.

Result

A QuickBooks system that saves time, improves reporting accuracy, and gives you confidence in your financials.

Testimonial

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Jennifer Smith President, Diamond Corp.

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Adam Jonathan Leader, Broad Burk.

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Bianca Kale Director, Erickson

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Jennifer Smith President, Diamond Corp.

''Lorem ipsum dolor sit amet, consectetuer adipiscing elit. Aenean commodo ligule eget dolor. Aenaen massa, Cum soolis natoque''

Adam Jonathan Leader, Broad Burk

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Bianca kale Director, Erickson
Book a Free Consultation with a Certified QuickBooks ProAdvisor!

Let’s create a tailored monthly bookkeeping plan based on your workflow, accounts, and goals.

30-Minute Meeting with a Certified QuickBooks Expert & Accountant

Your consultation includes:

  • ✅Assessment of your bookkeeping needs
  • ✅ QuickBooks file check (optional)
  • ✅ A customized monthly plan & pricing
  • ✅ Recommendations for automation & workflow improvements
Book a 30-Minute Free Meeting
Schedule a meeting with Certified QuickBooks ProAdvisor!
Talk To a Certified ProAdvisor
Your Question Matters – We’ll Respond Within 24 Hours.

Need help before you buy? Our experts are ready to guide you.

Frequently asked questions
More than 10 years of Experience
We’re proud to have helped hundreds of small businesses streamline their finances with QuickBooks Online. Every successful setup and satisfied client reflects our commitment to simplifying accounting and empowering business growth.

Monthly bookkeeping includes categorizing transactions, reconciling bank and credit card accounts, updating invoices/bills, organizing receipts, reviewing the general ledger, and preparing accurate financial statements every month.

I primarily work with QuickBooks Online, but I also support QuickBooks Desktop and provide full migration from Desktop to Online if needed.

Typically, monthly bookkeeping is completed within 3–7 business days after receiving bank statements and supporting documents. High-volume businesses may take slightly longer.

You simply provide:

  • ✔ Bank and credit card statements

  • ✔ Any missing receipts or documents

  • ✔ Payroll reports (if applicable)

  • ✔ Access to integrations like PayPal, Stripe, Shopify, etc.

✔ Everything else is handled for you.

Yes — I collaborate directly with your CPA or tax team to ensure your books are tax-ready, accurate, and fully reconciled.

Absolutely. If your books are behind or inconsistent, I will perform a cleanup or catch-up first before starting monthly services.

Yes. Accounts Payable (vendor bills) and Accounts Receivable (customer invoicing) can be fully managed each month, depending on your plan.

Payroll setup and payroll accounting entries are supported. Full payroll processing can be added based on your needs.

Yes — I support:

  • ✔ Inventory tracking

  • ✔ Cost of Goods Sold

  • ✔ Project, job, and class-level profitability tracking
    ✔ These are included in the advanced plans.

I support all major QuickBooks integrations, including:
Shopify, PayPal, Square, Stripe, Etsy, Amazon, Bill.com, Melio, Gusto, ADP, and more.

Plans start at $100/month.
Your final price depends on transaction volume, number of accounts, payroll needs, inventory level, and required integrations.

There is no long-term contract. Services are billed monthly, and you can pause or cancel with 30 days’ notice.

Yes — you can add monthly or quarterly review meetings to discuss performance, cash flow, and financial trends.

You grant Accountant User Access, so you never need to share login credentials. All work is performed securely.

I work with small businesses, contractors, nonprofits, real estate, e-commerce stores, service-based companies, and accounting firms that need outsourced bookkeeping.